[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"advice-en-profil-zaufany":3},{"slug":4,"title":5,"excerpt":6,"body":7,"datePublished":8,"dateModified":8},"profil-zaufany","Trusted profile — how to set it up and what it does in 2026","Trusted profile step by step: who can set it up, four ways to confirm, 3-year validity, online renewal and tips for foreigners.","\u003Cp>The trusted profile (profil zaufany) is a free, state-run means of electronic identification: it allows you to log in to government services and to sign an application with the trusted signature, which in official matters replaces a handwritten signature. It can be set up by anyone who has a PESEL number and is over 13 — foreigners included. The profile is valid for 3 years and can be renewed online.\u003C\u002Fp>\u003Ch2>What the trusted profile is useful for\u003C\u002Fh2>\u003Cp>For an entrepreneur and for someone only settling in Poland, the trusted profile is the key to most matters handled online. With it, you can, among other things:\u003C\u002Fp>\u003Cul>\u003Cli>register, suspend or amend a sole proprietorship in CEIDG (Central Register and Information on Economic Activity) through biznes.gov.pl,\u003C\u002Fli>\u003Cli>log in to e-Urząd Skarbowy (the e-Tax Office), file a PIT and order a certificate,\u003C\u002Fli>\u003Cli>use the eZUS portal: register employees, check contributions, file applications,\u003C\u002Fli>\u003Cli>enter the Online Patient Account and collect an e-prescription or e-referral,\u003C\u002Fli>\u003Cli>file a letter through ePUAP, e.g. an application for a copy of a civil-status record,\u003C\u002Fli>\u003Cli>sign documents in matters with authorities without printing and scanning.\u003C\u002Fli>\u003C\u002Ful>\u003Cp>Remember a limitation: the trusted signature works in relations with public administration. For concluding contracts between businesses or signing company documents in KRS (National Court Register), a qualified signature is in many cases required — we describe the differences in the article \u003Ca href=\"\u002Fen\u002Fadvice\u002Fe-podpis-elektroniczny\">Electronic signature in Poland\u003C\u002Fa>.\u003C\u002Fp>\u003Ch2>Who can set up a profile\u003C\u002Fh2>\u003Cul>\u003Cli>a person over 13,\u003C\u002Fli>\u003Cli>with a PESEL number,\u003C\u002Fli>\u003Cli>with full or limited legal capacity.\u003C\u002Fli>\u003C\u002Ful>\u003Cp>Citizenship does not matter. For a foreigner, the prerequisite is therefore the PESEL number — without it the profile cannot be set up. Citizens of Ukraine covered by the special act can confirm the profile already while a PESEL number is being issued at the commune office.\u003C\u002Fp>\u003Ch2>Four ways to set up a profile\u003C\u002Fh2>\u003Ctable>\u003Cthead>\u003Ctr>\u003Cth>Method\u003C\u002Fth>\u003Cth>What you need\u003C\u002Fth>\u003Cth>Suitable for\u003C\u002Fth>\u003C\u002Ftr>\u003C\u002Fthead>\u003Ctbody>\u003Ctr>\u003Ctd>Electronic banking\u003C\u002Ftd>\u003Ctd>an account at a bank cooperating with the system\u003C\u002Ftd>\u003Ctd>the fastest route; the list of banks is limited\u003C\u002Ftd>\u003C\u002Ftr>\u003Ctr>\u003Ctd>E-dowód (e-ID)\u003C\u002Ftd>\u003Ctd>an ID card with an electronic layer and a phone with NFC or a reader\u003C\u002Ftd>\u003Ctd>Polish citizens\u003C\u002Ftd>\u003C\u002Ftr>\u003Ctr>\u003Ctd>Video call with an official\u003C\u002Ftd>\u003Ctd>a valid Polish ID card or Polish passport, camera and microphone\u003C\u002Ftd>\u003Ctd>Polish citizens, including those living abroad\u003C\u002Ftd>\u003C\u002Ftr>\u003Ctr>\u003Ctd>Confirmation point\u003C\u002Ftd>\u003Ctd>an online application and an ID document (ID card, passport, residence card – karta pobytu)\u003C\u002Ftd>\u003Ctd>universally, including foreigners\u003C\u002Ftd>\u003C\u002Ftr>\u003C\u002Ftbody>\u003C\u002Ftable>\u003Cp>In the new version of the system, there is also a path with a qualified certificate and a signing app. A visit to a confirmation point is required for security reasons — the official compares the data in the application with the document and the PESEL register. You can choose any point regardless of your place of residence, including one at a facility abroad.\u003C\u002Fp>\u003Ch2>Step by step: a foreigner without a Polish bank\u003C\u002Fh2>\u003Col>\u003Cli>\u003Cstrong>Obtain a PESEL.\u003C\u002Fstrong> Without the registration number, the next steps are not possible.\u003C\u002Fli>\u003Cli>\u003Cstrong>File an application online.\u003C\u002Fstrong> On the trusted profile website, choose setting up a profile via an application, pick a user name and password, give an e-mail address and mobile phone number — authorisation codes will come to it.\u003C\u002Fli>\u003Cli>\u003Cstrong>Choose a confirmation point.\u003C\u002Fstrong> Most often it is the commune office, the tax office or a ZUS (Social Insurance Institution) branch.\u003C\u002Fli>\u003Cli>\u003Cstrong>Attend in person\u003C\u002Fstrong> with a passport or residence card. You have 30 days from filing the application for confirmation, so it is not worth delaying after filing.\u003C\u002Fli>\u003Cli>\u003Cstrong>Log in and check it works\u003C\u002Fstrong> — e.g. by entering e-Urząd Skarbowy.\u003C\u002Fli>\u003C\u002Fol>\u003Cp>If a foreigner already has an account at a Polish bank that supports the trusted profile, the office visit can be skipped and the profile set up in a few minutes in online banking.\u003C\u002Fp>\u003Ch2>Validity, renewal and security\u003C\u002Fh2>\u003Cp>The profile is valid for 3 years from confirmation. At any time you can renew it for another 3 years after logging in, without an office visit. Each person is entitled to only one valid profile, as it is tied to a PESEL number.\u003C\u002Fp>\u003Cp>The trusted signature is authorised by SMS code, a notification in the mObywatel app or through a bank if the profile is linked to it. A few practical rules:\u003C\u002Fp>\u003Cul>\u003Cli>keep the phone number up to date in profile settings — after a change without updating, you will not sign a document,\u003C\u002Fli>\u003Cli>save the user name and password even with a bank-based profile; after unlinking the bank they will be needed to log in,\u003C\u002Fli>\u003Cli>do not share login details with an accountant or friends — for acting on your behalf, powers of attorney are used, e.g. a general power of attorney in e-Urząd Skarbowy or an authorisation in eZUS,\u003C\u002Fli>\u003Cli>watch the expiry date, especially before the annual-return deadline.\u003C\u002Fli>\u003C\u002Ful>\u003Ch2>Example\u003C\u002Fh2>\u003Cp>An IT specialist from India works in Poland on a residence card and wants to move from employment to his own business. He already has a PESEL, but his bank does not support the trusted profile. On Sunday he files an application online, on Tuesday he confirms the profile at the commune office, showing his residence card, and on Wednesday he registers the business in CEIDG through biznes.gov.pl and signs the application with the trusted signature. On the same day he grants his accounting office a power of attorney in e-Urząd Skarbowy instead of handing over his password.\u003C\u002Fp>\u003Ch2>How Good Balance can help\u003C\u002Fh2>\u003Cp>We help foreigners handle the first formalities in Poland — from the PESEL number and trusted profile to residence matters. The details are described in the \u003Ca href=\"\u002Fen\u002Fservices\u002Flegalization\u002Fliving-with-country-citizen\">residence legalisation\u003C\u002Fa> service. If the profile is to be used to set up a business, we will also handle the \u003Ca href=\"\u002Fen\u002Fservices\u002Flegal\u002Fcompany-registration\">company registration\u003C\u002Fa> and arrange powers of attorney for accounting services. The overall process of setting up a business is covered in our article \u003Ca href=\"\u002Fen\u002Fadvice\u002Fhow-to-start-a-sole-proprietorship-jdg\">How to open a JDG in 2026\u003C\u002Fa>.\u003C\u002Fp>","2026-10-09"]