[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"advice-en-employment-agency-kraz":3},{"slug":4,"title":5,"excerpt":6,"body":7,"datePublished":8,"dateModified":8},"employment-agency-kraz","Employment agency and KRAZ entry in 2026 — rules and procedure","How to set up an employment agency: PLN 1,000 KRAZ entry, conditions, premises, 14-day deadline, two-year foreigner threshold and post-entry duties.","\u003Cp>Anyone who wants to professionally recruit workers for other companies or employ people and send them to work at clients must first obtain an entry in the register of employment agencies, commonly called KRAZ. In 2026 the rules follow from the Act on the labour market and employment services of 20 March 2025: the entry costs PLN 1,000, the application is filed exclusively electronically, and the voivodeship marshal has 14 days to consider it. Running an agency without an entry carries a fine of up to PLN 100,000.\u003C\u002Fp>\n\u003Ch2>Which services require entry in the register\u003C\u002Fh2>\n\u003Cp>The Act treats employment agency activity as a regulated activity. An entry is needed in two areas:\u003C\u002Fp>\n\u003Cul>\n\u003Cli>\u003Cstrong>Job placement\u003C\u002Fstrong>: matching candidates for employers, helping jobseekers, as well as sending people to work for employers abroad, sending foreigners to companies operating in Poland, and running online bases of offers and candidates.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Temporary work\u003C\u002Fstrong>: the agency is the employer (or principal) and sends such persons to perform tasks under the direction of the client, i.e. the user employer.\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Cp>In the PKD 2025 classification, the first area usually corresponds to code 78.10.Z, and the second to 78.20.Z. However, the entry of the code in CEIDG or KRS does not replace the entry in the agencies register. We write more about choosing codes in the article \u003Ca href=\"\u002Fen\u002Fadvice\u002Fpkd-codes-how-to-choose\">on PKD codes\u003C\u002Fa>.\u003C\u002Fp>\n\u003Cp>Placement without an entry may be run, among others, by OHP (Voluntary Labour Corps), local government units, academic career offices of universities not operating in this scope on commercial basis, and associations and foundations that do not run business activity. An entry is also not required for sending people to internships and traineeships that are not paid work, nor for organising practical vocational training. Those entities must still have premises in which they serve clients.\u003C\u002Fp>\n\u003Ch2>Who can obtain the entry\u003C\u002Fh2>\n\u003Cp>An agency may be run as a sole proprietorship, a civil partnership or a commercial company. The entry may also be obtained by foreign entrepreneurs operating in Poland through a branch or company, and by EU\u002FEEA firms that legally provide such services in their country; they must then indicate a person present in Poland authorised to represent them.\u003C\u002Fp>\n\u003Cp>The applicant must not:\u003C\u002Fp>\n\u003Cul>\n\u003Cli>have tax or contribution arrears (ZUS, KRUS, Labour Fund, Solidarity Fund, FGŚP, PFRON and other funds, if payments were due);\u003C\u002Fli>\n\u003Cli>be in liquidation or bankruptcy;\u003C\u002Fli>\n\u003Cli>have managing or representing persons finally convicted of specified offences (among others, against employee rights, document authenticity, business conduct) or punished for specified petty offences;\u003C\u002Fli>\n\u003Cli>have a final ban on running such activity or have been previously removed from the register for serious breaches;\u003C\u002Fli>\n\u003Cli>operate without premises in Poland if they run temporary work, send people abroad or send foreigners to work.\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Cp>Premises are not a formality: this is where the agency receives candidates and keeps the documentation, including personal files of temporary workers. An address solely for correspondence usually does not meet this requirement.\u003C\u002Fp>\n\u003Ch2>Procedure step by step\u003C\u002Fh2>\n\u003Col>\n\u003Cli>\u003Cstrong>Company registration.\u003C\u002Fstrong> First, business activity in CEIDG or a company in KRS, with the appropriate PKD codes.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Gathering certificates.\u003C\u002Fstrong> Certificates of no arrears from the tax office and ZUS (and KRUS if applicable), and a certificate of no criminal record for the managing persons are needed.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Fee.\u003C\u002Fstrong> The entry costs PLN 1,000 and is not refunded in case of refusal. The payment confirmation is attached to the application.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Electronic application.\u003C\u002Fstrong> It is filed through the public employment services ICT system to the voivodeship marshal competent for the registered office or permanent place of activity. Attached are the statutory declaration of knowledge and fulfilment of the conditions and a declaration of no punishment for petty offences in the last two years, submitted under criminal liability.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Consideration.\u003C\u002Fstrong> The marshal has 14 days from receipt of a complete application. If they do not make the entry and 21 days have passed from filing without any request for completion, the entrepreneur may start operating.\u003C\u002Fli>\n\u003C\u002Fol>\n\u003Cp>One application is enough if the firm wants to provide both placement and temporary work.\u003C\u002Fp>\n\u003Ch2>Sending foreigners: additional two-year threshold\u003C\u002Fh2>\n\u003Cp>Placement and temporary work for foreigners who need a work permit or a statement on entrusting work are possible only after 2 years from the entry and after actually providing services during that period. This requires an amendment of the entry, another PLN 1,000 fee and a statement of two years of activity. Providing such services without meeting this condition is subject to the same penalty as operating without an entry — from PLN 3,000 to PLN 100,000. For many new agencies this means that the first two years must be based on candidates from Poland and the EU, or on foreigners with free access to the labour market.\u003C\u002Fp>\n\u003Ch2>Duties after obtaining the entry\u003C\u002Fh2>\n\u003Cul>\n\u003Cli>\u003Cstrong>Annual activity report\u003C\u002Fstrong> for the voivodeship marshal by 31 January for the previous year (correction by 1 March). No activity for two consecutive reporting periods may end in removal.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Data updates\u003C\u002Fstrong>: change of name, address, legal form or premises within 14 days; the same deadline applies to notifying suspension, resumption or termination of activity.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Entry number\u003C\u002Fstrong> in documents, advertisements and offers; temporary work offers are marked \"temporary work offers\".\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Ban on charging fees to candidates\u003C\u002Fstrong> apart from the few costs allowed when sending to work abroad. Breach may result in a fine from PLN 3,000 to PLN 30,000.\u003C\u002Fli>\n\u003Cli>\u003Cstrong>Ban on discrimination\u003C\u002Fstrong> of candidates, among others on grounds of sex, age, nationality or disability.\u003C\u002Fli>\n\u003C\u002Ful>\n\u003Cp>A temporary work agency must also observe the limit from the Act on employing temporary workers: the same person may be sent to one user employer for a total of at most 18 months in a 36-month period. Temporary workers may not be sent to particularly dangerous work or to posts of striking employees.\u003C\u002Fp>\n\u003Ch2>Example: starting an agency as a sp. z o.o.\u003C\u002Fh2>\n\u003Cp>Two partners set up a sp. z o.o. (limited liability company) to recruit specialists for manufacturers and later employ temporary workers from Ukraine. The action plan looks like this: register the company with codes 78.10.Z and 78.20.Z, lease office premises, gather certificates of no arrears and no criminal record for the management, pay PLN 1,000 and file the application for an entry covering both types of services. For the first two years the agency recruits candidates not requiring a work permit. After that time it files an application to amend the entry, pays the second fee and may begin sending foreigners, remembering legalisation duties for each of them.\u003C\u002Fp>\n\u003Ch2>How Good Balance can help\u003C\u002Fh2>\n\u003Cp>We help choose the legal form and register the company as part of the \u003Ca href=\"\u002Fen\u002Fservices\u002Flegal\u002Fcompany-registration\">business and company registration\u003C\u002Fa> service, prepare documents for the entry application and run the agency's accounting. For agencies sending foreigners to work, we also support the \u003Ca href=\"\u002Fen\u002Fservices\u002Flegalization\u002Fresidence-permit-employment\">residence and work legalisation\u003C\u002Fa> of the workers.\u003C\u002Fp>","2026-10-09"]